Overview
The client is one of the Netherlands’ top 10 accounting and advisory firms, with over 25 offices nationwide. They are dedicated to supporting SME growth across a wide range of industries by offering specialized services in accounting, audit, HR consulting, strategic advisory, subsidy management, family office services, and IT consulting.
As one of Smartbooqing’s most valued and long-standing clients, they have trusted our solutions for more than 10 years, enhancing their operational processes and driving their continued success.
- Manual and Inefficient Invoice Authorization Process: The client needed a system to automate invoice approvals based on vendor details, amounts, and other criteria to reduce manual oversight.
- Lack of Specific Fields for Accurate Bookkeeping: The client needed additional, customized fields to accommodate sector-specific data like location information and agro-related metrics in their bookkeeping system.
- Document Routing Delays: Delays in transferring processed invoices to ERP systems affected payments and reporting.
- Lengthy and Complex Admin Migration Process: The client needed to migrate multiple administrations to a new accounting system, a process that usually took 1-2 weeks.
Implemented Customizable Authorization Rules: We developed an Authorization Module that allows the client to set customizable approval rules within Smartbooqing, ensuring approvals are completed before exporting documents to their accounting system.
Real-Time Document Routing: Invoices could be exported at any processing stage, with automatic synchronization to the ERP for up-to-date information.
Accelerated Admin Migration: Smartbooqing’s solution cut migration time from 1-2 weeks to just 2 days, ensuring a smooth transition.
Enhanced Record-Keeping with Custom Fields: Custom fields like location, weight, and quantity were added to improve bookkeeping accuracy, especially for agricultural clients.
- 360% Increase in Invoice Processing: The client saw 360% growth in invoice processing from 2013 to 2024.
- Improved Efficiency: Automated approvals and real-time document routing led to faster payments and accurate reporting with reduced manual oversight.
- Enhanced Accuracy: Custom fields for location and agro-data streamlined administrative tasks, improving bookkeeping accuracy for agricultural clients.
- Real-Time ERP Integration: Invoices are instantly routed to the ERP system, providing clients faster access to financial data, reducing delays, and enhancing cash flow.
- Tailored Solutions: Industry-specific custom fields like weight and location ensured more detailed records for clients, especially in agriculture.
- Line-Level Processing: Experienced increased volume of both single-line and multi-line invoices using Smartbooqing’s line-level feature.
- Scalability: Smartbooqing’s solutions scaled seamlessly with the client’s growth, adapting to expanding operations without major system overhauls.
The client’s continuous reliance on Smartbooqing’s solutions has not only improved their operational processes but has also empowered them to handle a growing volume of invoices with greater accuracy and efficiency year after year. This collaboration highlights Smartbooqing’s commitment to delivering tailored, high-impact solutions to its clients.